Job Description
Accounts Payable Specialist & Administrative Assistant
Step into a pivotal role with a leading Houston-based real estate investment firm!
Our client is seeking a dynamic AP Specialist & Administrative Assistant to join their team. This is a unique opportunity to blend your financial acumen with your organizational talents, working directly with executive leadership and making a real impact.
Why You’ll Love This Role
- Salary Range: $55,000–$65,000, based on experience.
- Diverse Responsibilities: 40% Accounts Payable, 60% Administrative Support—every day brings new challenges and opportunities.
- Executive Visibility: Work closely with the Chief Accounting Officer and executive team.
- Growth Potential: Expand your expertise in both finance and administration.
What You’ll Do
Accounts Payable (40%)
- Process and record vendor invoices and payments with accuracy.
- Monitor outstanding payables and ensure timely payments.
- Prepare AP aging reports and assist with month-end close.
- Resolve payment discrepancies and collaborate with internal teams.
- Lead the year-end 1099 process, ensuring compliance and timely distribution of forms.
Administrative Support (60%)
- Manage executive calendars, schedule meetings, and handle correspondence.
- Support onboarding, employee experience, and event planning.
- Liaise with vendors (marketing, IT, office supplies) and maintain digital records.
- Prepare documents, presentations, and coordinate travel and expenses.
- Maintain confidentiality and professionalism at all times.
Key Skills & Attributes
- Experience with the year-end 1099 process .
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and accounting software.
- Strong organizational skills and attention to detail.
- Effective written and verbal communication.
- Ability to multitask and prioritize in a fast-paced environment.
- Professional demeanor and collaborative spirit.
- Proactive approach to task management.
Qualifications
- Associate’s degree or higher in Business Administration, Accounting, or related field preferred.
- 1–2 years of AP or bookkeeping experience; administrative experience a plus.
Work Environment
- Full-time, in-office role in Houston, TX.
- Standard business hours with occasional flexibility for special projects.
- Supportive, team-oriented culture.
Ready to make your mark?
If you’re looking for a role where your skills in finance and administration will be valued and rewarded, we want to hear from you. Apply today and join a company that values initiative, integrity, and growth.
Job Tags
Full time, Work at office,