Job Description

Job Title: Accounts Payable Specialist

Work Type: Onsite – Monday through Friday

Location- Scottsdale, Arizona

Position Overview

Seeking a detail-oriented and motivated Accounts Payable Specialist to join its onsite finance team. This role plays a key part in day-to-day accounting operations, including Accounts Payable, Accounts Receivable, vendor management, quoting, and month-end billing . The ideal candidate is organized, reliable, and comfortable working closely with vendors and internal stakeholders.

This position supports the Controller and collaborates with senior accounting personnel to ensure accurate and timely financial processing.

Key Responsibilities

• Post and apply customer and vendor payments accurately
• Manage vendor relationships, including responding to invoice and payment inquiries
• Receive, review, and post vendor invoices against purchase orders
• Create purchase invoices in the accounting system
• Prepare quotes, document margins, and maintain proper quoting records
• Support end-of-month billing and closing activities
• Assist with Accounts Payable and Accounts Receivable functions
• Pull approved invoices and support weekly check runs
• Maintain organized files of paid invoices for audit and compliance purposes
• Prepare and assist with sales tax filings as required
• Maintain schedules for prepaid and accrued expenses
• Assist with A/P reconciliations and supporting documentation
• Collaborate with internal teams to resolve discrepancies and obtain approvals
• Support cross-functional accounting needs, including project accounting, as needed

Systems & Tools

• Experience with legacy accounting systems (VBS/Arkaine or similar) is a plus
• Microsoft Dynamics Business Central — experience with Business Central is highly preferred
• Proficiency with Microsoft Office Suite required

Qualifications & Requirements

Education

• Associate’s degree in Accounting or related field (minimum 2-year degree)

Experience

• 1–3 years of Accounts Payable or general accounting experience
• Experience with AP/AR, quoting, payment posting, and month-end billing

Skills & Competencies

• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Strong written and verbal communication skills
• Customer-service mindset when working with vendors and internal teams
• Ability to work independently as well as collaboratively
• High level of integrity and discretion when handling financial data
• Comfortable working onsite in a fast-paced environment

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