Job Description
LHH is currently recruiting for an Administrative Assistant for one of our clients on the north side of Indianapolis, IN. This is a fully onsite direct hire position.
Are you an organized, detail-oriented professional looking for your next opportunity? We’re seeking an Administrative Assistant who thrives in a fast-paced environment and enjoys supporting a dynamic team. If you have a knack for document management, enjoy creative writing, and are comfortable juggling multiple priorities, this could be the perfect fit for you!
Key Responsibilities:
- Finalize letters, research addresses, and ensure documents are polished and accurate
- Prepare, proofread, assemble, and distribute documents related to property acquisition
- Manage filing systems and transition documents from paper to electronic formats
- Maintain strict file management practices and control document versioning
- Process outgoing mail, including property owner payments and packages (UPS, USPS)
- Stay current with postal regulations and interact with account reps (Pitney Bowes, UPS, FedEx)
- Prepare agreements and related documents
- Research property records to update titles and encumbrances
- Perform quality control and review of documents
- Collaborate with marketing to maintain brand standards in document creation
- Assist with tracking real estate acquisitions and generating progress reports
- Provide status updates to project managers
- Attend management meetings, take minutes, and assemble meeting packets
- Arrange meeting amenities and coordinate with IT for conference needs
- Fill in as receptionist/switchboard as needed, with full understanding of front desk operations
What We’re Looking For:
- 3-5 years of related administrative experience required
- Some post-secondary training is a plus
- Strong typing and communication skills
- Excellent writing and problem-solving abilities
- Intermediate to advanced knowledge of office methods and procedures
- Intermediate or advanced Excel skills preferred
Work Environment:
- This role is fully onsite, primarily indoors, and involves sitting for extended periods. Reasonable accommodations can be made for temporary needs.
Compensation & Benefits:
- Compensation range: $20-$30/hr ($41,000-$62,400 annually)
- Hours: Monday-Thursday 7:00am-4:30pm, Friday 7:00am-12:00pm
- Full benefits offered, including medical, dental, vision, life, and 401k
Job Tags
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