Job Description

About Us

The Central Florida Chapter of Associated Builders and Contractors (ABC) is a member-driven trade association representing the commercial construction industry. We support our members through education, advocacy, networking, and high-quality events that bring the industry together.

We are seeking an Operations & Events Assistant to provide administrative and logistical support for daily office operations and the planning and execution of meetings, programs, and signature events. This is a highly visible, hands-on role ideal for someone who is organized, detail-oriented, and enjoys working in a fast-paced, people-focused environment.

Position Summary

The Operations & Events Assistant provides professional administrative support to the general operations of the association and plays a key role in supporting internal and externally hosted meetings, educational programs, and events.

This position works closely with leadership and staff to ensure events and office operations are well-coordinated, organized, and executed smoothly. The role requires strong communication skills, attention to detail, and the ability to manage multiple priorities while serving as a welcoming first point of contact for members, vendors, and guests.

Key Responsibilities

Office Operations & Front Desk Support

• Serve as a welcoming first point of contact for members, guests, and callers
• Answer phones, greet visitors, and maintain a professional front desk environment
• Coordinate office and front desk coverage during business hours
• Receive, sort, and distribute mail and deliveries
• Assist staff and leadership with general administrative and operational support as needed

Meeting & Event Coordination

• Support the planning, preparation, and execution of meetings, programs, and events
• Assist with event schedules, timelines, materials, signage, registration, and logistics
• Coordinate room setup, breakdown, supplies, and equipment for in-house programs and events
• Support onsite event execution, including assisting speakers, staff, volunteers, and vendors
• Help manage registrations, invoices, deposits, and basic accounts receivable related to events

Event Preparation & Materials

• Assist with creating and preparing event communications, invitations, signage, programs, and promotional materials
• Coordinate printing and ensure materials are produced accurately and on time
• Assist with tracking event expenses and providing updates to leadership
• Help collect evaluations and feedback from attendees

Post-Event Follow-Up & Records

• Organize and maintain event files, registration lists, vendor information, and contracts
• Assist with post-event reporting, evaluations, and follow-up communications
• Support post-event write-ups and content for the Chapter magazine and other outlets

Collaboration & Support

• Work closely with staff and event committees as assigned
• Assist with committee meetings and other departmental needs
• Support continuous improvement by helping identify opportunities to enhance events, processes, and operations

Schedule & Hours

This is a full-time, on-site position. Normal office hours are Monday–Thursday, 8:00 a.m.–5:00 p.m. and Friday, 8:00 a.m.–4:00 p.m.

Hours may occasionally flex to support early mornings, evenings, or event-related needs. Event-week schedules will be coordinated in advance whenever possible. Overtime or schedule adjustments will be compensated in accordance with applicable wage and hour laws.

Qualifications

• Associate’s degree in marketing, Hospitality, Communications, or a related field preferred
• Minimum of 2 years of experience in event coordination, administrative support, or a related field (volunteer experience considered)
• Strong organizational and time-management skills
• Excellent written, verbal, and interpersonal communication skills
• High attention to detail and follow-through
• Ability to manage multiple tasks in a fast-paced environment
• Proficiency with Microsoft Office Suite
• Willingness to learn event management systems, databases, and design tools

Work Environment & Requirements

• On-site position
• Non-exempt, hourly role
• Occasional lifting of up to 50 pounds (event materials and supplies)
• Valid driver’s license, reliable transportation, and automobile insurance required
• Occasional local or regional travel for events may be required

Compensation

• $18.00–$21.00 per hour, based on experience and qualifications
• Full-time position with health benefits

Equal Opportunity Employer

Central Florida Associated Builders and Contractors (ABC) is committed to equal employment opportunity and encourages qualified candidates of all backgrounds to apply.

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