Job Description

This role ensures proper employee tax jurisdiction setup, analyzes and remits benefit deductions, and assists with special payroll payments. The Payroll Specialist works closely with HR and management on payroll-related issues, audits, and system initiatives.

Duties & Responsibilities

• Process assigned multi-state payrolls accurately and on schedule, including:
• New hires and terminations
• Bonuses, commissions, awards, and additional pays
• Short-term disability payments
• Pay increases and employee transfers
• Review payrolls to identify errors or discrepancies and partner with payroll coordinators to resolve issues
• Prepare payroll import files for bonuses, commissions, awards, and other special payments
• Ensure timely and accurate submission of payroll-related data to meet processing deadlines
• Reconcile and balance payroll and benefit funding and submit wire requests
• Analyze, validate, and remit employee benefit deductions
• Assist with payroll tax-related inquiries and resolutions as needed
• Support internal and external audits by collecting and providing required documentation
• Prepare ad hoc payroll reports and perform data analysis as requested by management
• Provide ongoing assistance and support to payroll system users
• Participate in payroll system conversions, upgrades, and related project teams
• Assist with year-end payroll activities, including W‑2 processing and distribution
• Establish and maintain positive working relationships with HR, supervisors, and managers

Skills Required

• Bachelor’s Degree in Accounting or Finance
• +5 years of payroll or accounting experience
• Experience processing multi-state payrolls with knowledge of payroll taxes and employee benefits, including 401(k), HSA, FSA, and related plans (preferred)
• Prior experience with SAP, UKG, and Kronos payroll systems (preferred)
• Proficient in Microsoft Excel, including use of VLOOKUPs and Pivot Tables
• Excellent verbal and written communication skills
• Strong organizational skills with the ability to work under tight deadlines and manage multiple priorities

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